Privacy Policy

We have updated our privacy policy and we want you to understand and feel confident about how we collect, store and handle your personal data.

Your Privacy is Important To Us

We have updated our privacy policy and we want you to understand and feel confident about how we collect, store and handle your personal data.

Why do we collect your data?

We want to provide you with the best experience. The data we collect allows us to keep you updated on all of our accommodation and promotions we have on offer at Oakcliff.

How do we collect your data?

We collect your data in a number of ways, from the information you provide when booking a holiday with us or competition entries when you have asked us to keep you informed. Our priority is to protect and treat your data with the utmost care.

When do we share your data?

We won’t sell your data with a third party.

How we use your Data

If you are a client, then we will use your personal data in order to fulfil our part of the contract in providing you a pleasant and safe experience while you are with us.

Additionally, we normally keep in touch with our clients, including our marketing newsletter after your stay. This allows us to send special offers and news of developments and we normally continue to send this for 2 holiday seasons after your last stay. If you do not wish to receive them, please tell us. Likewise, if you want to continue to receive our marketing & news, even if you haven’t been a customer within the last 2 years, please tell us and we will include you.

We are aware of our responsibilities under GDPR and we are registered with the ICO (ICO Reg No CSN923629S). If you wish to complain to them you can do so at www.ico.org.uk – but please feel free to contact us if you prefer as we are keen to work with you and your data in a way that you like.

Park Rules, T&C’s

Your booking terms

1. Who your agreement is with

When you book your holiday your agreement will be with Oakcliff Holiday Park. References to ‘Oakcliff ’, ‘we’, ‘us’ and ‘our’ are to Oakcliff Holiday Park.

2. The agreement

There will be a contract between you and Oakcliff Holiday Park:

If you book by telephone, when we accept your initial payment (or full payment if you are booking less than 8 weeks before the start of your holiday)
If you book through an agent, when the agent confirms your booking
If you book online, when your booking is confirmed.

The person making the booking accepts the contract on behalf of all members of your party and is responsible for making sure they accept the contract. We can’t accept bookings from anyone under the age of 18.

3. Paying for your holiday

When you book your holiday you will need to pay a deposit. You can see how this is calculated in the table below. The balance of your payment must be paid 8 weeks before the start of your holiday. Details of the balance payable and the date by which it needs to be paid will be in the booking confirmation that we will send you once you have made your booking. If the balance is not paid by this date, then we are entitled to cancel the holiday and retain the deposit. If you book your holiday less than 8 weeks before the start date you must pay the full amount of the holiday at the time of booking.

All Holidays within 8 weeks of arrival:

Full amount to be paid

Touring holidays over 8 weeks:

£50 deposit per week or full balance whichever is the lesser

Static caravans and lodges over 8 weeks:

£50 deposit per week

4. Alterations to your booking

Once there is a contract you can’t transfer your booking to anyone else (including the members of your party) or change dates without our agreement. If you want to make small changes (e.g. type of accommodation) we will try to help and additional charges may apply. Downgrading or changing dates of your accommodation will not necessarily lead to a refund. Depending upon the change, an administration charge of £40 may be applied.

5. Cancelling your booking

If you cancel your holiday you will always be responsible for the full cost of your holiday. If you need to cancel your holiday please call us and confirm your cancellation in writing or email us. The date of the postmark on your letter or the date we receive your email is the date of the cancellation. in some extreme circumstances a refund will be considered.

6. Special offers

To claim any special offers, discounts, etc, please tell us when you book. We’re sorry we can’t honour these if you don’t claim them when you first book. All discounts and special offers are subject to availability and cannot be used in conjunction with any other offer.

7. Prices

All prices include VAT at the rate current at 1 October 2017. If the rate increases after that date, prices may change to reflect the increase. All prices on this website are our current prices. (Prices shown in our brochure were current at 1 October 2017 but are subject to change so could increase or decrease). The holiday price confirmed at the time of booking will be the final price you pay and will not change after you have made your booking, unless you make a change to your booking.

8. Who is in your party?

When you book you have to give the names and ages of everyone in your party. Only those people listed on your booking confirmation can occupy your holiday home and we can require anyone not listed to leave the park and in these circumstances no refund or compensation will be given. We don’t knowingly allow any guest to use or visit our parks who: (i) has an unspent criminal conviction; (ii) has an entry on a criminal register (including the sex offenders’ register); (iii) has any record of any order indicating antisocial behaviour, violence, abuse, public disorder, or criminal damage or any other form of antisocial behaviour; (iv) is a convicted sex offender, subject to the notification requirements of the Sexual Offences Act 2003; or (v) is subject to a Risk of Sexual Harm Order or Child Abduction Notice. If you don’t disclose this information about yourself or any other member of your party, and it later becomes known to us, we reserve the right to cancel your booking and require that you, and the other members of your party, leave the park, without refund.

9. Numbers in your party

The total number in your party (including children and babies) must not exceed the maximum capacity of the holiday home or pitch advertised.

10. Single sex parties

If you want to book a single sex party there may be restrictions on bookings from all male or all female parties of over 4 people and additional restrictions on the number of people who can occupy the holiday home. Please check before you book.

11. Holiday use

All bookings made at Oakcliff are for holiday use only. We don’t accept bookings if you want to stay for work or use the park as a base to travel to work or for residential use.

12. Arrival and departure times

Your holiday home will be available from 4 pm (11 am if a touring pitch) on your arrival day. If you think you may arrive after 10 pm (8 pm if a touring pitch) on your arrival day, please let us know. If you don’t tell us and your holiday home or pitch is not occupied by 10 am on the day after your arrival day we will treat your booking as cancelled and re-let the holiday home or pitch. You should leave your holiday home by 10 am (11 am for touring customers) on your departure date.

13. Supervision of Children

All children must be properly supervised by parents or guardians throughout the holiday. We are happy to provide children’s clubs, special programmes of events and other facilities at some of our park but these are not childcare facilities and children remain the responsibility of their parents or guardians at all times. Please make sure you always know where your children are. Children under 8 years old and those who are not competent swimmers must be accompanied by an adult in the swimming pool areas at all times. Please note that a policy of two children to one adult in the swimming pools applies.

14. Guests with disabilities and medical problems

Guests with disabilities are welcome. We offer specific accommodation suitable for holidaymakers with wheelchairs or mobility difficulties. However certain accommodation and locations may not be suitable. If you or someone in your party has any medical problems or disabilities, tell us about this before you make a booking so we can try to ensure the accommodation and park are suitable for you. If you don’t tell us we can’t be responsible if the accommodation or position on the park is not suitable. If you do have special requirements, please let us know and back up the conversation in writing or via email. We will try to accommodate these but can’t guarantee this.

15. Allergies and non-smoking accommodation

If any member of your party suffers from an allergy, we would strongly recommend that you do not book accommodation which accepts pets. All of our accommodation is non-smoking if you smoke in non-smoking accommodation you will be required to pay an additional fee of £80 for the deep cleaning of the accommodation.

16. Pets

Please note we are only able to accept dogs in our dog-friendly holiday homes or pitches, maximum of two dogs per unit. When booking you will be asked to confirm the breed of your four-legged friend. Unfortunately, we do not accept any dogs named under the Dangerous Dogs Act 1991 as amended from time to time, even where these types of dog are muzzled as required by government legislation. Pets must not be left unattended in our accommodation, your own accommodation or elsewhere, for long periods of time on the park. Dogs must be kept on a lead at all times other than in the dog exercising area. You must use the bins provided to clear up after your dog. Dogs are not permitted in the clubhouse, restaurant, bar, shop, cafe or swimming pool areas. The lead name of the party is responsible for the dog whilst on the park. Any dogs causing a nuisance may be asked to leave the park and/or your right to occupy your pitch or holiday home maybe rescinded. Refunds in these circumstances will not be given.

17. Use of your holiday home

At the end of your holiday please leave everything in a clean and tidy condition. You are responsible for any damage to your holiday home during your stay. We reserve the right to enter your accommodation for maintenance purposes, under special circumstances or in emergencies.

18. Your personal possessions

You are responsible for your personal possessions on park or in your holiday home and we aren’t responsible for any loss or damage to these. If you leave any personal possessions behind at the end of your holiday we will try to return them but we are not responsible for anything that is left.

19. Cots and highchairs

Cots and highchairs may be hired at an additional charge, subject to availability. You need to request these when you book. Cots can normally only be accommodated in the living area of caravan holiday homes. You will need to bring your own cot linen.

20. Bed linen

We provide all bed linen and towels in our lodge accommodation other than cot linen. Unless specified we do not normally provide tea towels or other bathroom and kitchen requisites. There will be additional charges for bed linen in our caravan accommodation.

21. Park facilities, Wi-Fi and entertainment

Admission of Children Under 8 Years Old into the Swimming Pool

Children under 8 years of age must not be admitted to the swimming pool unless accompanied in the water by a responsible person of 16 years or over.
A maximum of two children per responsible person is allowed.

At busy times access to our facilities may be restricted. We reserve the right to close or withdraw certain facilities or change the entertainment programme (e.g. for health and safety reasons, illness, maintenance, adverse weather conditions, seasonality, Weddings, events or reasons beyond our control) without prior notice and we are not liable to you if we have to do so.

Wi-Fi is available on the park for an extra charge. Its provision is subject to availability and network conditions. It may not be available 24 hours and is provided for leisure and not for business. Bookings are not accepted if they are wholly reliant on the uninterrupted provision of Wi-Fi.

22. Security

To improve the security of the park a wristband system has been introduced. Visitors to the park are expected to wear wristbands throughout their stay and we would appreciate your co-operation in this matter. If visitors can not show the wristband upon entry to any facility, then entry will be refused. Replacement wristbands can be obtained from reception providing you have the old wristband. Lost wristbands will incur a £5 replacement charge.

23. Your car and other vehicles

You should comply with 5 mph speed limits and parking and other traffic regulations on park. Vehicles are brought into the holiday park at your risk and we are not responsible for loss or damage to these except where it is caused by our negligence or default or that of anyone we are responsible for. Quad bikes, hoverboards or similar vehicles and commercial vehicles aren’t allowed on park. Non-motorized vehicles such as scooters, skateboards, etc. are not allowed in and around the public areas.

24. Visitors

Visitors must report and pay at reception before entering the site. A charge of £5 per day for each car will apply or a day membership fee if your guests are using any of our facilities, whichever is the greater.

25. Touring pitches and Pre-paid Electric Cards

Pitches are approximately 10m by 11m. All your belongings, including any extra cars or tents, must fit on that pitch. Maximum occupancy of the pitch is 8 people including infants.

Electric hook-up is paid for via a pre-paid card system at certain times of the year. These will be available in 10, 50 and 100-kilowatt increments. There will be no refunds for part-credit on these cards.

26. Behaviour on park

Our park is a family holiday park and so please ensure your behaviour is appropriate and is not noisy, offensive or likely to cause any harm or upset to other guests, staff or property at the holiday park. If we feel your behaviour is illegal, offensive, disruptive or inappropriate we will ask you to leave the holiday park. The lead name of the party is also responsible for any dogs in their party whilst on park. Any dogs causing a nuisance may be asked to leave the park and/or your right to occupy your pitch or holiday home maybe rescinded. In these circumstances, no refund will be given.

27. Filming and photography

We sometimes have TV and other companies filming or taking photographs on park. We will do all we can to ensure you are not disturbed by this. Please make sure you and your family are aware of any cameras. We can’t accept any responsibility or offer any financial award if you do appear in films or photographs.

28. If you have a problem

We do all we can to make sure you enjoy your holiday but sometimes things may go wrong. If this happens please tell reception straight away and we will try and put things right. If we can’t, then you can leave on the first day of your holiday and receive a full refund of the cost of your holiday. If you decide to stay or don’t give us the chance to put things right first, you’ll not be entitled to a refund. If anything is not sorted out during your stay please contact our Customer Relations team by email info@ladysmile.co.uk or write to the Operations Manager, Lady’s Mile Holiday Park, Week Lane, Dawlish, EX7 0LX, no later than 21 days after the end of your holiday. Letter and emails sent after this time may not be responded to.

29. Cancellation by us

Very occasionally, in exceptional circumstances, we may have to cancel your booking. If we do so we will tell you as soon as possible. and you can choose either to accept any alternative arrangements offered to you, or transfer the full value of the money you have paid to book another holiday with us at the brochure price within 13 months.

30. Brochure and Website accuracy

We have taken all care to make sure the details on this website and in our brochure and other literature are correct at time of going to print. However, we cannot accept responsibility for any errors or the results of these. Please note that photographs of accommodation are examples only and furnishings, layout and decoration may vary. We are not responsible to you for unforeseen events or matters over which we have no control.

31. Our liability to you

We accept liability for any loss or damage you may suffer as a result of our negligence or wilful default, but otherwise are not liable to you for any loss or damage you suffer. Our liability to you is limited to the cost of your holiday less any insurance premium, except in the case of death or personal injury. We are not obliged to offer a refund if you leave your holiday early. We do list some local attractions which are not on the park but we do not operate these and do not act as an agent for these, and so we are not liable for any damage or loss you may suffer when buying tickets or visiting the attraction. Your statutory rights are not affected by anything in these terms and conditions.

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